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5.4.4 Procedure and Guidance: Personal Education Planning to Promote the Educational Attainments of Children in Care


This chapter details the importance of the Personal Education Plan for Looked After Children and the role of the Virtual School Head and of the relevant staff involved. It highlights the key processes and protocols involved.


DfE, Mental health and behaviour in schools (2016)


Promoting the Education of Looked After Children (Statutory Guidance for Local Authorities July 2014)


This chapter was updated in September 2016 by adding a link to DfE, Mental health and behaviour in schools (2016). (See Related Guidance above).


  1. Wirral Procedures for Personal Education Planning to Promote the Attainments of Children in Care
  2. Outline Re PEP Process
  3. Personal Education Planning Flow Chart

1. Wirral Procedures for Personal Education Planning to Promote the Attainments of Children in Care

The Personal Education Plan is the joint statutory responsibility of the social worker and the school. It’s purpose is to ensure that there is a clear plan within the overall context of each Looked After young person’s Care Plan which ensures that his/her educational needs are met, and promotes good educational progress and outcomes.

The planning process will ensure that agencies share and consider all relevant information and plan for both the short term and the long term. Personal Education Plans should be flexible and be updated regularly in response to changes in the young person’s circumstances. At the heart of the process is a meeting to discuss the shared information and to agree a course of action which safeguards the best interests of the young person. They will be formally reviewed as part of the Care Plan.

Click here to view Wirral Procedures for Personal Education Planning to Promote the Attainments of Children in Care.

2. Outline Re PEP Process

  1. The Social worker e-mails information about each child who is about to become looked after or has just become looked within 3 working days to his/her school’s Designated Teacher and to LACES. This is the initial PEP and is completed by the child’s social worker in order to identify initial plans to support the young person’s education within the context of his/her Care plan. The documents ’PEP Initial age 4-18’ or ’PEP Initial pre-school’ should be used for this and are available on the Templates section of ESCR (ESCR/Templates/Cabinets/Children/05 Care Delivery);
  2. This satisfies the statutory requirement for the social worker to have a PEP in place within 10 working days of the placement and the need to inform school and LACES about the child’s care arrangements;
  3. LACES respond by contacting the school to gather information for the Tracker document. The Tracker will be saved on ESCR by the EPO and the Social Worker notified. The Social Worker will take the Tracker to the PEP meeting;
  4. The Social Worker must contact the school’s Designated Teacher to arrange a Personal Education Planning meeting to discuss plans for promoting the child’s education (PEP meeting). This must take place before the Statutory Review which takes place within 28 days of the child being received into care;
  5. The Social Worker organises the first PEP meeting within 28 days of the child being received in to care;
  6. The Initial PEP and Tracker are discussed, along with any other educational issues or changes. These are recorded in the PEP;
  7. Once complete the child’s social worker copies the PEP to the Designated Teacher, carer and any other relevant stakeholder;
  8. The child’s social worker types up and saves a copy of the completed PEP to the 05 Care Delivery directory on the child’s file in ESCR. The LACES EPO is notified that the PEP is on ESCR by the Social Worker via e-mail:;
  9. LACES will Track and Monitor each looked after child’s educational progress.  Information received from this process will be updated in the child’s Tracker which is saved in ESCR;
  10. The Social Worker will update the PEP on ESCR with any relevant information provided by LACES or other sources on an ongoing basis. This includes copying the latest Tracker into the updated PEP;
  11. At any point where a decision affecting the child’s education needs to be made, a PEP meeting should be called to verify/update the plan;
  12. LACES will monitor the quality of the plan, record the information and feed back to schools and social workers; 
  13. Once the first PEP is produced, it will be within 6 months and updated annually. LACES will monitor and report on the compliance of this annual update;
  14. LACES will monitor the PEP for quality. The PEP will be classed as “Green” when the correct template has been used, it is in date and all relevant sections are complete;
  15. Additional information that can be included in the PEP include: activities; (both in and out of school), representation (CIC Council etc), Personal Education Allowance (PEA) applied for.

3. Personal Education Planning Flow Chart

Click here to view Personal Education Planning Flow Chart.